Welcome to the ARTSFAIRFAX (formerly known Arts Council of Fairfax County) online application system!
ARTSFAIRFAX is a 501(c)(3) nonprofit organization incorporated in 1964 as Fairfax County’s designated local arts agency.
ARTSFAIRFAX is the voice of the arts, dedicated to fostering dynamic and diverse local arts, ensuring that arts thrive by providing vision, leadership, capacity building services, advocacy, funding, education, and information.
This online system is being used for a variety of ARTSFAIRFAX programs including grants, arts awards, public art, Capital One Hall space use, creative aging, and the artist residency program.
Before Beginning an Application:
1. Review the guidelines (available on the ARTSFAIRFAX website and below with each category) including eligibility requirements.
2. Keep a record of your user name and password - each artist/team/organization may have only one. Multiple staff members working on a single application will share the log in.
3. It's recommended that applicants prepare narrative responses in a word processing program prior to completing the online application.
Applications close at midnight on the due date.
1. Additional resources including grant preparation workshop presentations, model applications, and a budget webinar presentation located on the ARTSFAIRFAX website.
2. Grant Applicants are encouraged to attend a grant information session where the grant guidelines, review process, and on-line application will be explained in detail.
3. Please contact ARTSFAIRFAX for instructions if you plan to apply for a grant with a Fiscal Sponsor.
connecting professional artists with schools
ARTSFAIRFAX invites professional artists of all disciplines interested in conducting a teaching artist residency to apply for the FY20 Artist Residency Program. The program is a collaboration between ARTSFAIRFAX and the Fairfax County Public Schools (FCPS) for artist residencies that engage students in cross-curricular learning through the arts.
Arts disciplines include, but are not limited to, visual arts, music, theater, literature, dance, choreography, storytelling, design arts, architecture, sculpture, media/film, animation, and digital art. Professional artist are individuals who have exhibited, performed, presented and/or published artistic work in a public context that demonstrates an ongoing commitment to their artistic discipline at a professional level.
Deadline to submit applications for the
Artist Residency Program for 2019-2020 school year
is July 22, 2019
- Individual artists must be at least 21 years old.
- Individuals must reside, work, or have a studio in Fairfax County, Fairfax City, and the City of Falls Church.
- Individuals must be legally eligible to work in the US.
- Individuals must agree to submit to a criminal background check.
- Individuals must not be enrolled as an undergraduate student in a degree or entry level certification program related to the specific discipline of the proposed residency program.
- Individuals must not be employed by FCPS as a full-time teacher.
- Individuals must not have participated in the ARTSFAIRFAX Artist Residency Program in a previous year.
Applicants must meet the eligibility criteria at the time of application and throughout the FCPS 2019-2020 school year to be considered for participation in the FY20 Artist Residency Program.
Artists must provide all information and materials outlined in the online application; including but not limited to a brief description of their proposed residency idea/topic, an artist’s resume, and artwork samples.
If selected, applicants for the FY20 Artist Residency Program, must agree to:
- Attend the Teaching Artist Seminar Thursday, September 12th, Friday September 13th, Saturday, September 14th, and Monday, September 16th, and
- Conduct at least one Artist Residency during the 2019 – 2020 school year if their artist residency is matched with an FCPS middle school.
Artist Residency Program schedule and payments
ARTSFAIRFAX Artist Residencies vary in length from 9 – 18 contact hours with students in a classroom setting and provide unique cross curricular learning experiences for students based on an artist’s expertise in their artistic discipline.
Residency projects involve hands-on participatory experiences with at least one core group of students who works with the artist throughout the residency. Activities provide opportunities for students to develop 21st century skills: creativity, communication, collaboration, and critical thinking.
Emphasis is on learning through the arts, as opposed to learning about various arts forms. Learning through the arts uses the arts as a lens through which to ask questions, engage in experiential learning about a topic or issue, synthesize ideas into different formats, generate personal responses to research or inquiry and create work which expresses those new thoughts, learnings or ideas.
Artists selected to participate in the ARTSFAIRFAX Artist Residency Program are required to attend the Teaching Artist Professional Development Seminar and will be paid $1,000 for the intellectual property created and shared with the ARTSFAIRFAX Artist Residency program. An artist whose residency program is placed in a school through the ARTSFAIRFAX Artist Residency Program will be paid a variable amount calculated as $650 plus $150/classroom contact hour (up to a maximum of $5,000) for conducting the residency.
For more information on the depth and breadth of the design of an artist residency for the ARTSFAIRFAX Artist Residency Program, please refer to the Artist Residency Handbook https://artsfairfax.org/artist-residency-program/.
5/2/2019 - Application Opens
7/22/2019 - Application Deadline at midnight
7/22 thru 7/29/2019 - Review of Applications
late July 2019 - Notification by Email
9/12, 9/13, 9/14, and 9/16/2019 - Seminar Dates
2019/2020 School Year - Residency Program conducted in FCPS Middle Schools
Artist applications for the FY20 Artist Residency Program will be reviewed by ARTSFAIRFAX staff, with input from the FCPS Fine Arts Department.
Applications will be reviewed according to the following criteria:
- Artist’s demonstrated artistic excellence in their arts discipline
- Artist’s teaching experience
- appropriateness of the proposed artist residency in meeting the program's goals
Preference will be given to Artists interested in ongoing participating in the program.
Artists will be notified by email of their selection for the program. If not accepted, staff will be available to answer questions.
For more information about the FY20 ARTSFAIRFAX Artist Residency Program, download the Artist Residency Program Handbook from the website, https://artsfairfax.org/artist-residency-program/.
If you have questions about eligibility for this program or any other aspect of the Artist Residency Program, please contact Danielle Stoebe, at firstname.lastname@example.org.
ARTSFAIRAX is collecting contact information and descriptions of programs by and for 50+ residents including teaching artists, art therapists, and arts programs in all arts disciplines. The resulting Creative Aging Resource Guide will be used to assist senior centers, community centers, adult day programs, libraries, parks, and recreation centers for the annual Creative Aging Festival as well as year round programming.
The goal of the Creative Aging initiative is to encourage older adult participation in the arts by promoting programming by and for 50+ residents and education on the benefits of older adult participation in the arts.
Fast Track Grant Guidelines
Fast Track Grants are non-matching grants to Fairfax County arts organizations to fund one-time events or activities that fall outside the regular cycle or scope of ARTSFAIRFAX grants.
Applicants may request up to $1,000. No Match is required. A Fast Track Grant is paid in full at the time of award.
All applicants must meet the following criteria to apply for a Fast Track Grant. Staff reviews all grant applications for eligibility prior to any awards consideration.
1. An organization is eligible to apply if:
· It has as a core mission the creation, exhibition, presentation, production, or performance of and/or education in an arts discipline.
· It has regular activity in a minimum of four different months in the year or 120 days of the year.
· An organization must:
· Be in compliance with all local, state, and federal laws; and
· Hold current or pending status under IRS code 501(c)(3); or
· Operate as a specifically defined arts division, or have its own arts program identity, within a larger nonprofit 501(c)(3) organization.
2. Organizations that receive line item funding from Fairfax County, George Mason University and non-profit organizations and foundations that support county programs and universities are only eligible to apply for Project Support grants, not Operating Support, Organizational and Professional Development, or Fast Track grants.
3. The applicant organization or the division/program must have an address of record within the geographical boundaries of Fairfax County, the City of Fairfax, or the City of Falls Church and satisfy TWO of the following four criteria:
· Present at least 51% of public artistic activities within the geographical boundaries of Fairfax County, the City of Fairfax, or the City of Falls Church; or
· Meet, rehearse, exhibit, and operate within the geographical boundary of Fairfax County, the City of Fairfax, or the City of Falls Church; or
· Have 51% of board of directors’ members work or reside in Fairfax County, the City of Fairfax, or the City of Falls Church; or
· Verify that 51% of attendees at performances, exhibits, events, and activities reside in Fairfax County, the City of Fairfax, or the City of Falls Church evidenced through acceptable statistical data including but not limited to: ticket analysis, subscription data, box office surveys, and audience surveys.
4. The applicant must have submitted all required final reports for any grant(s) received from the ARTSFAIRFAX during the most recently completed fiscal year.
5. An organization must have independently prepared financial statements such as an audit or a treasurer’s report.
6. Organizations may receive Fast Track Grants only once per 12 month period.
7. An organization has to be a county wide non-profit organization or foundation.
8. Preference will be given to programs that serve Fairfax county residents.
· Project addresses an opportunity or need that falls outside the regular cycle or scope of ARTSFAIRFAX grants.
· Projects requesting travel support outside the county are eligible if it is for unanticipated professional development opportunities that fall outside ARTSFAIRFAX’s regular grant cycle. Any costs related to travel for artistic activities—performances, exhibitions, etc.—must be within Fairfax County.
· Grant funds will meet the applicant’s identified need.
· Project costs are realistic.
· Unforeseen project costs that could threaten an organization’s ability to successfully carry out a project.
· Equipment lease, purchase or repair that was not anticipated.
· Unexpected artistic opportunity not part of regular season or artistic calendar.
· Emergency situation as defined by the organization.
The Fast Track grant is not an alternative for submitting late applications or missing deadlines in other categories. Funds may not be used for deficit reduction, construction or renovation projects, political advocacy, expenses that have occurred in the past or fundraising events. If funds are requested to support an activity or performance, the event must be open to the public.
Grant Preparation Assistance
Please contact the ARTSFAIRFAX Grants Department with questions about an activity’s appropriateness or eligibility.
Applications will be accepted on a rolling basis until available funds are expended.
Review Process: Applications will be internally reviewed by a panel of staff members and approved by the ARTSFAIRFAX Grants Committee. Applicants will be notified of their grant status within 30 days of receipt of the application.
Final Report: A one-page (maximum) final report is required within 60 days of receipt of funds summarizing how funds were spent and the impact of the grant.
How to Apply:
Step 1: Contact ARTSFAIRFAX for preliminary project eligibility determination.
Step 2: Complete Online application at https://artsfairfax.submittable.com/submit
You will be required to attach the following:
1) Bios (no longer than 1 paragraph) of key artistic and administrative staff involved
2) A list of the organization’s Board of Directors
3) If applying for the first time include a 501(c)(3) determination letter
4) A 500 word narrative that includes a description of the unforeseen need or opportunity that will be funded through the grant and the overall cost details of the project
Applicants will receive an email confirmation once the grant application had been submitted.
Acknowledgements: ARTSFAIRFAX requires acknowledgement of ARTSFAIRFAX’s support for all public programs and services. Credit ARTSFAIRFAX as a donor on all printed materials and digital media through use of the ARTSFAIRFAX logo and the statement, “This program is funded in part by ARTSFAIRFAX, supported by the County of Fairfax.” Grant recipients should send copies to ARTSFAIRFAX of all materials that are distributed to the public, e.g., flyers, brochures, or program booklets.
Capital One Hall is scheduled to open in September 2021 with a state of the art concert hall, black box theatre, and classrooms available for community use at specially negotiated rates for Fairfax County based non-profit arts groups, and arts related programming by Fairfax County government agencies and Fairfax County Public schools. The classroom spaces will be available for use by Tysons area property owners associations. ARTSFAIRFAX is accepting online applications for use of the spaces on behalf of the County. Applications will be screened for eligibility and provided to the County. Approved arts organizations and programs will be submitted to Capital One Hall's operator for integration into the first season’s schedule.
Please Click Here to view information on the License Agreement Summary, Cost Breakdown, Seasonal List Development Calendar, and Application Process.
You may submit multiple applications for different events. If a single event requires the use of all available spaces (Main Hall, black box and classrooms) please submit only one application for that event.
Applications must be submitted by July 31 at midnight.