Welcome to the ARTSFAIRFAX (formerly known Arts Council of Fairfax County) online application and grants management system!
ARTSFAIRFAX is a 501(c)(3) nonprofit organization incorporated in 1964 as Fairfax County’s designated local arts agency.
ARTSFAIRFAX is the voice of the arts, dedicated to fostering dynamic and diverse local arts, ensuring that arts thrive by providing vision, leadership, capacity building services, advocacy, funding, education, and information.
In 2006, the Fairfax County Board of Supervisors established a community funding pool for the arts through a grant ARTSFAIRFAX. Each year, ARTSFAIRFAX distributes over $500,000 through five competitive grant programs: Fast Track Grants, Operating Support Grants, Organizational and Professional Development, Project Support Grants, and Strauss Artist Grants.
This online system is being used by ARTSFAIRFAX for a variety of programs including grants, public art, creative aging, and the artist residency program.
Before Beginning an Application:
1. Review the guidelines (available on the ARTSFAIRFAX website and below with each category) including eligibility requirements and grant program review criteria.
2. Additional resources including grant preparation workshop presentations, model applications, and a budget webinar presentation located on the ARTSFAIRFAX website.
3. Grant Applicants are encouraged to attend a grant preparation workshop where the grant guidelines, review process, and on-line application will be explained in detail.
4. Keep a record of your user name and password - each artist/team/organization may have only one. Multiple staff members working on a single application will share the log in.
5. It's recommended that applicants prepare narrative responses in a word processing program prior to completing the online application.
Applications close at midnight on the due date.
Please contact ARTSFAIRFAX for instructions if you plan to apply for a grant with a Fiscal Sponsor.
ARTSFAIRAX is collecting contact information and descriptions of programs by and for 50+ residents including teaching artists, art therapists, and arts programs in all arts disciplines. The resulting Creative Aging Resource Guide will be used to assist senior centers, community centers, adult day programs, and recreation centers for the 2018 Creative Aging Festival as well as year round programming.
The goal of the Creative Aging initiative is to encourage older adult participation in the arts by promoting programming by and for 50+ residents and education on the benefits of older adult participation in the arts.
Fast Track Grants
Application and Guidelines
Fast Track Grants are non-matching grants to Fairfax County arts organizations to fund one-time events or activities that fall outside the regular cycle or scope of ARTSFAIRFAX grants.
Applicants may request up to $1,000. No Match is required. A Fast Track Grant is paid in full at the time of award.
All applicants must meet the following criteria to apply for a Fast Track Grant. Staff reviews all grant applications for eligibility prior to any awards consideration.
1. An organization is eligible to apply if:
· It has as a core mission the creation, exhibition, presentation, production, or performance of and/or education in an arts discipline.
· It has regular activity in a minimum of four different months in the year or 120 days of the year.
· An organization must:
· Be in compliance with all local, state, and federal laws; and
· Hold current or pending status under IRS code 501(c)(3); or
· Operate as a specifically defined arts division, or have its own arts program identity, within a larger nonprofit 501(c)(3) organization.
2. Organizations that receive line item funding from Fairfax County, George Mason University and non-profit organizations and foundations that support county programs are only eligible to apply for Project Support grants, not Operating Support, Organizational and Professional Development, or Fast Track grants.
3. The applicant organization or the division/program must have an address of record within the geographical boundaries of Fairfax County, the City of Fairfax, or the City of Falls Church and satisfy TWO of the following four criteria:
· Present at least 51% of public artistic activities within the geographical boundaries of Fairfax County, the City of Fairfax, or the City of Falls Church, or
· Meet, rehearse, exhibit, and operate within the geographical boundary of Fairfax County, the City of Fairfax, or the City of Falls Church, or
· Have 51% of board of directors’ members work or reside in Fairfax County, the City of Fairfax, or the City of Falls Church, or
· Verify that 51% of attendees at performances, exhibits, events, and activities reside in Fairfax County, the City of Fairfax, or the City of Falls Church evidenced through acceptable statistical data including but not limited to: ticket analysis, subscription data, box office surveys, and audience surveys.
4. The applicant must have submitted all required final reports for any grant(s) received from the ARTSFAIRFAX during the most recently completed fiscal year.
5. An organization must have independently prepared financial statements such as an audit or a treasurer’s report.
6. Organizations may receive Fast Track Grants only once per 12 month period.
7. An organization has to be a county wide non-profit organization or foundation.
8. Preference will be given to programs that serve Fairfax county residents.
· Project addresses an opportunity or need that falls outside the regular cycle or scope of ARTSFAIRFAX grants
· Grant funds will meet the applicant’s identified need
· Project costs are realistic
· Unforeseen project costs that could threaten an organization’s ability to successfully carry out a project
· Equipment lease, purchase or repair that was not anticipated
· Unexpected artistic opportunity not part of regular season or artistic calendar
· Emergency situation as defined by the organization
The Fast Track grant is not an alternative for submitting late applications or missing deadlines in other categories. Funds may not be used for deficit reduction, construction or renovation projects, political advocacy, expenses that have occurred in the past or fundraising events. If funds are requested to support an activity or performance, the event must be open to the public.
Grant Preparation Assistance
Please contact the ARTSFAIRFAX Grants Department with questions about an activity’s appropriateness or eligibility.
Applications will be accepted on a rolling basis until available funds are expended.
Review Process: Applications will be internally reviewed by a panel of staff members and approved by the ARTSFAIRFAX Grants Committee. Applicants will be notified of their grant status within 30 days of receipt of the application.
Final Report: A one-page (maximum) final report is required within 60 days of receipt of funds summarizing how funds were spent and the impact of the grant.
How to Apply:
Step 1: Contact ARTSFAIRFAX for preliminary project eligibility determination.
Step 2: Complete Online application at https://artsfairfax.submittable.com/submit
You will be required to attach the following:
1) Bios (no longer than 1 paragraph) of key artistic and administrative staff involved
2) A list of the organization’s Board of Directors
3) If applying for the first time include a 501(c)(3) determination letter
4) A one-page narrative that includes a description of the unforeseen need or opportunity that will be funded through the grant and the overall cost details of the project
Applicants will receive an email confirmation once the grant application had been submitted.
Acknowledgements: ARTSFAIRFAX requires acknowledgement of the Arts Council’s support for all public programs and services. Credit the Arts Council as a donor on all printed materials and digital media through use of the ARTSFAIRFAX logo and the statement, “This program is funded in part by ARTSFAIRFAX, supported by the County of Fairfax.” Grant recipients should send copies to ARTSFAIRFAX of all materials that are distributed to the public, e.g., flyers, brochures, or program booklets.